Human Resources Coordinator in Saint Charles, MO at ITW

Date Posted: 9/3/2019

Job Snapshot

Job Description

The Human Resources Coordinator is responsible for supporting the day to day transactions relating to all phases of the employee life cycle activities, such as recruitment, onboarding, employee data maintenance, and general routine reporting. The Human Resources Coordinator will also be responsible for various administrative functions including maintaining electronic employee HR files and HRIS and receiving and coding all HR invoices.

Job Requirements

  1. Escalate complex questions to HR Generalist.
  2. Conduct recruiting activities for all operations positions including:
  • Create requisitions.
  • Post jobs (internal and external).
  • Review resumes.
  • Set phone interviews.
  • Set manager phone interviews
  • Coordinate in-person interviews; book travel when necessary.
  • Work with HR Manager and Hiring Manager to put together offer letters.
  1. Conduct onboarding activities including:
  • Send candidates new hire forms.
  • Initiate background screenings (drug and background).
  • Send necessary onboarding e-mails to onboarding group and Controller and hiring manager.
  • Book travel when applicable.
  • Set new hire HR orientation training (i.e. initial policy/procedures, itwemployee, e-learning).
  • Set up new hire in HRIS and payroll systems and create employee folders
  • Prepare new hire orientation paperwork.
  1. Create and distribute reports on a monthly, quarterly, and annual basis.
  2. Perform transactions and prepare documentation required for employee changes such as name, position, salary, and status in HRIS.
  3. Assist in employee activity planning (i.e. Employee Appreciation Day, holiday party, United Way drive, Wellness activities).
  4. Participate and support HR projects and initiatives.
  5. Maintain focus on continuous improvement by applying key Lean Manufacturing, 80/20, PLS, and USa production principles/techniques and makes process improvement recommendations to supervision.


Education:  High school diploma required; Bachelor’s degree in Human Resources or related field or working toward Human Resources degree preferred.


  • Prior Human Resources experience, specifically working in a recruiting function, preferred.
  • Knowledge of recruitment, employee relations, and legal compliance requirements.
  • Knowledge of federal, multi-state and local employment laws.
  • Strong customer service skills
  • Excellent Microsoft Office and HRIS skills; Workday and iCIMS experience a plus
  • Strong attention to detail, follow through, problem solving, and organizational skills
  • Strong written/verbal communication skills; demonstrates good listening skills; able to communicate status on process with colleagues, keep team members informed, and responds clearly to employee inquiries.
  • Demonstrates the ability to have a positive and friendly attitude in working with all levels within the organization.
  • Independent and organized work style: Effectively manage time and prioritize work load, assume and manage multiple tasks, adapt to change, and consistently meet deadlines.
  • Ability to make independent decisions and regularly suggest ways to improve services and processes.

As an Equal Opportunity/Affirmative Action Employer, ITW Marking & Coding does not discriminate in hiring or in the terms and conditions of employment because of an individual's race, color, religion, gender, national origin, age, disability, sexual orientation, marital status, veteran status, arrest record, citizenship or other categories protected by federal, state or local laws. EOE/M/F/Vet/Disability