Administrative Assistant in Houston, TX at ITW Welding

Date Posted: 3/8/2018

Job Snapshot

Job Description


This role will be responsible for providing administrative support for the ITW Welding Houston Technology Center and the South Region Sales Organizations.

The position is based in Houston, TX and is a hourly, non-exempt, full time role, Monday-Friday from 8:00am - 5:00pm


•Manage and maintain schedules to ensure they are organized, prepared and time is well spent.

•Analyze and manage incoming and outgoing communication; prioritizing significance and facilitating appropriate distribution and response.

•Manage and arrange meetings and events. Event planning for both small and large events is a key part of the role.

•Prepare and modify documents including correspondence, reports, drafts, and emails.

•Maintain records and databases; file and retrieve documents and reports to include Intellectual Property documents such as non-disclosure agreements, patents and contracts.

•Coordinate all aspects of travel arrangements (domestic and international)

Main Point of Contact for all Building Maintenance and all Vendors that support the Technology Center.

Ensure that all visitors and visits are logged into and maintained.

•Assist on projects as needed.

Job Requirements

Minimum Qualifications:

•High School degree or equivalent.

•At least five to seven years of prior adminstrative assistant experience required; professional administrative training preferred.

•Excellent written and oral communication skills and ability to influence.

•Possess a high degree of proficiency with MS Office products including Word, Excel, Access, PowerPoint, and Outlook.

Experience with a CRM System ( is a plus.

•Familiarity with travel booking tool and expense reporting tools (Concur).

•Ability to pay attention to detail and be extremely accurate to all aspects of a situation or task to include monthly invoices and payables.

•Demonstrated ability to be adaptable, flexible, and handle multiple tasks simultaneously; work in a fast-paced, detail oriented environment with minimal direction.

•Demonstrated organizational/project management skills; proven problem solving, decision making and interpersonal skills with experience providing complex, confidential administrative support in a high-profile environment.

•Proven ability to work well in teams and within all levels of within the organization.

Bilingual English/Spanish is a plus.