Administrative Assistant- Finance (#3367) in Glenview, IL at ITW

Date Posted: 1/14/2020

Job Snapshot

Job Description

The Administrative Assistant will provide administrative support to four senior finance leaders from the following functional groups; Communications, Corporate Finance & Accounting, FP&A and Investor Relations.

Primary responsibilities include, but are not limited to;

Investor Relations Duties:

  • Coordinate investor visits, meetings, ITW site tours, investor conferences and 1:1 calls with investors and analysts. 
  • Prepare a travel packet for senior management that includes agenda, logistics and investor profiles for investor marketing trips (“roadshows”) and industrial conferences (12-14 events each year).
  • Manage a database of our “80” investors. Conduct basic data analysis.
  • Routinely check investor email box and respond to inquiries.
  • Provide administrative support and logistic details for all key investor events, including an annual Investor Day.
  • Set up quarterly earnings calls and monitor the webcasts. Manage the release of earnings-related materials. Collect analyst reports following earnings calls; collate these reports and distribute to ITW leadership
  • Maintain/update investor distribution lists in various iterations
    • Sell side analysts
    • Buy side analysts
    • Media contacts
  • Utilize FactSet and BD Corporate software to research peer groups and pull stock ownership data.

Communications Duties:

  • Work with Communications Director to maintain and update the Investor Relations website and SharePoint site.
  • Work with outside vendor to coordinate and administer the quarterly earnings webcast.
  • Responds to and handles incoming media relations calls.
  • Maintain and update general corporate resources annually (e.g. company overview).
  • Assist with special projects, including Annual Report, Annual shareholder meeting, corporate events, etc. 
  • Oversee printing and distribution of Annual Report.
  • Press release preparation for monthly/quarterly events and other related press releases.
  • Distribution of important press releases (typically quarterly releases) on the day of the release: requires early morning arrival in office for these occasions; includes distribution to the board of directors, senior management, sell side analysts, buy side investors and other constituents.
General duties:
  • Will perform general administrative duties such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.
  • Handle department billing matters and assist with budget reconciliation where needed.
  • Arrange travel accommodations where needed and track expenses and reimbursement through Concur accounting system for the team.
  • Participates in special projects which include scheduling activities that relate to departmental events, annual controller conferences, etc.


  • 8-10 years of corporate administrative experience supporting executives
  • Able to handle sensitive information with the highest degree of integrity and confidentiality
  • Strong skills in Microsoft Word, Excel and particularly PowerPoint
  • Adept at analyzing data and reporting findings
  • Ability to communicate clearly and professionally
  • Solid organizational skills
  • Strong multi-tasking and time-management skills
  • Event planning experience

Illinois Tool Works Inc. (“ITW” or “the Company”) is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.

If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please email to request assistance. No other requests will be acknowledged.