Accounts Payable/Receivable Specialist in Lake Bluff, IL at ITW

Date Posted: 5/17/2018

Job Snapshot

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Job Description

Buehler, a division of Illinois Tool Works, is a leading manufacturer of scientific equipment and supplies for use in material analysis.  Over the past 75 years, Buehler has established sales, manufacturing and laboratory services located throughout North
America, Europe and Asia.  Comprised of world-class products and brands, such as Wilson Hardness, Buehler continues a long history of providing market-leading technology to support our customers in their sample preparation and material analysis applications. 

Celebrating its 100-year anniversary in 2012, ITW is a global diversified industrial manufacturer of value-added consumables and specialty equipment with related service businesses. The Company focuses on profitable growth with strong returns across worldwide
platforms and businesses. The businesses serve local customers and markets around the globe, with a significant presence in developed as well as emerging markets.

Buehler is currently seeking an experienced Accounts Payable/ Accounts Receivable Specialist located in Lake Bluff, IL.  A highly complex and diverse full-cycle A/P & A/R role, this individual will have full ownership of client accounts in the areas of credit,
research, cash allocation, rebates, charge backs, collections and account resolution.  This role calls for a highly intuitive problem solver with a desire to research complex payments processes, work as part of a team and fearlessly pursue client payment and
billing issues through to completion.  We are seeking someone with a 4-year degree or commensurate experience, 4+ years of full-cycle A/P & A/R, expert-level MS excel skills, thorough and detail research skills, in-depth exposure to ERP financial systems and
a willingness to support department goals and team members at all times.



Job Responsibilities:

  • The Accounts Receivable Specialist will have the responsibility for investigating and verifying financial status and reputation of prospective customers applying for credit, preparing documents to substantiate findings, and recommending rejection or approval
    of applications.
  • Review both internal and third-party information to establish and review credit limitations on customer account.
  • Assign responsibility for investigation of fraud cases and possible legal action and collection for delinquent bills.
  • Review collection reports to ascertain status of collections and balances outstanding to evaluate effectiveness of current collection policies and procedures.
  • Audit delinquent accounts considered to be uncollectible to ensure maximum efforts have been taken before assigning bad debt status to account.
  • Coordinate with other organizational stakeholders, including personnel in other functions, to exchange information and update controls.
  • Submit delinquent accounts to attorney or outside agency for collection.
  • Communicate daily via phone and email with customers, sales brokers, and other employees to research and resolve customer deductions and past due issues.
  • Develop relationships with key customer contacts through daily interaction with their Sales, Customer Service and Accounts Payable departments. 
  •  Prepare deduction and write-off documentation to support the issuance of credit memos for valid deductions. 
  •  Re-bill any invalid deductions in a timely manner and provide completed back-up documentation to aid in the collection of the re-bill. Pursue and monitor collections of re-bills. 
  • Prepare documentation to support the issuance of chargeback invoices to suppliers as appropriate. 
  • Identify opportunities to improve processes that will minimize non-promotional deductions, clear deductions in a timelier manner and provide more extensive or reliable information to Marketing for promotional deductions taken.
  • Prepare and distribute Customer Statements, billings, and other documentation deemed necessary in the collections and billing processes.

Job Requirements

Required Experience

Job Requirement:

  • 4-year degree or commensurate experience working in an accounting function. 
  • 4+ years of full-cycle Accounts Receivable and Collections experience
  • Minimum of two years in a manufacturing/consumer packaged goods environment
  • Must have knowledge of general accounting principles
  • Must be computer literate with proficiency in MS Office; experience with MS Navision accounting software a plus
  • The applicant should display a positive and proactive attitude, strong organizational skills, the ability to prioritize and multitask and be a strong communicator, both paper and over the phone, as he or she will frequently deal with higher levels of management.
  • Commercial high-volume collections; Credit review and recommendation experience
  • Deductions, past due, write-off analysis experience   
  • Strong attention to detail   
  • Ability to present and deliver presentations to senior finance and accounting managers as well as sales and marketing departments