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Senior Accounting Clerk in Tualatin, OR at ITW

Date Posted: 6/11/2019

Job Snapshot

Job Description

Perform moderately complex accounts payable/receivable work and first level payroll clerical work.  Accounting work consists of reviewing and verifying calculations of incoming billings; matching invoices with PO's and statements; check authorizations and signature; post entries, reconcile bills; prepare 1099's, process checks, etc.  Payroll work includes totaling hours, checking computations of timekeeping system, and researching shortage claims. Work will include coordinating with Corporate Payroll Service to produce calculations, print checks and prepare total payroll reports. As this position has regular access to business unit employee salary data, it is required for the incumbent to maintain a strong level of confidentiality.

Compensation: +/- $40,000/year and to commensurate with experience. Gaylord also has an excellent benefit package. 

Responsibilities

ESSENTIAL JOB RESPONSIBILITIES: • Match all incoming invoices to packing slips and purchase orders to verify propriety of the invoices and obtain all necessary approvals according to the company approval policy. • Accurately code invoices to appropriate general ledger accounts. • Process weekly system-generated check runs in a timely manner, to ensure all discount advantages and to deter late charges accessed to the Company. • Research vendor statements, phone calls and discrepancies. • Maintain all vendor files, including hard copy and system data. • Assist with all monthly, quarterly and yearly closing activities, including, but not limited to processing of Form 1099, accrual reports, GRN, and aging reports. • Review and edit employee weekly time transactions (if necessary) for the purpose of processing accurate and timely, BI-weekly payroll. • Prepare payroll and benefit-related documents, as required. • Professionally administer all incoming calls.  • Ensure phone calls are redirected accordingly. • Greet guests in a professional, friendly, hospitable manner. • Other duties may be assigned to meet business needs.

Job Requirements

Required Qualifications

PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • While performing this job the employee is frequently required to sit, talk and hear; occasionally required to walk, use hands and fingers to feel, handle, or operate objects, tools or controls, and reach with hands and arms. • Occasionally lift/carry up to 20 pounds.

Preferred Qualifications

o Associates Degree in relevant accounting field o Knowledge or experience with ERP systems; i.e. SysPro o Exposure to manufacturing

Required Skills

o Basic understanding of general ledger functions and account coding
o Proficient in Microsoft Office applications
o Exhibit a high level of confidentiality
o Excellent verbal, written, and interpersonal communication skills
o 10-key skills
o Operate multi-line switchboard
o Basic Mathematics
o Business English
o Negotiation Skills
o Good judgment Skills
o Problem Solving Skills
o Detail and Accuracy Oriented
o Excellent phone etiquette
o Customer Service Driven
o Exhibit professionalism 
o Teamwork 

 

Required Education

o High School Diploma or GED equivalent 

Required Experience

o Minimum 1+ year related Accounting experience o Minimum 1+ year related training and experience or equivalent in Payroll 

Other Details

WORKING CONDITIONS • Office Environment • <10% travel • Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ADDITIONAL COMMENTS: ITW and Gaylord are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. We do not accept unsolicited resumes. To be considered an applicant, please apply online to a specific job posting.  If you need an accommodation to apply for this position, due to a disability, please contact HR@ Gaylordventilation.com. Please include resume with salary requirements.